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CC: Understanding and Utilizing Carbon Copies in Email
Email is an invaluable tool for communication in our modern world. Being able to rapidly and effectively communicate ideas remotely is an incredible asset to businesses, and understanding some of the basics of how email functions can easily be a valuable piece of knowledge to many. One phrase that tends to show up in email handles is CC, or carbon copy, and understanding what a CC is and how to use it properly can be a valuable asset to many.
What is a CC?
At its core, a carbon copy is a form of email address that is a part of many email handles. In the email, the CC will be a second email address which the sender has chosen to send a message to, in addition to the primary recipient of the email. By CCing someone, the sender is choosing to include additional people in knowledge of the sent email, and is used to alert them to the email, adding further transparency and transparency in communication.
When to Use a CC
Carbon copies are a relatively simple tool, but as with any type of email tool, it can be used improperly. Generally, CCs are most beneficial when a sender wants to keep multiple people in the loop on a message, or keep everyone alert and informed on the progression of either a task, project, or message. This way, everyone will have knowledge of the sent email, and can act according to the knowledge they gained from the sent message. It is important to note, however, that an email should not be over-CC’ed, as it can appear inconsiderate, especially when the people CC’ed have nothing of(or little) relevance to the sent message.
Utilizing a CC Properly
If a sender chooses to use CC, it is important to understand how to properly utilize the tool. Ideally, if a sender chooses to include a CC, they should be considerate of the people they are including. CCs are not meant to be used as a polite gesture, as many people will just simply delete the message, but more as cc way of introducing those included in the message with information that is relevant to them. Additionally, when CC’ing multiple people, it is important to understand the context of the message, as certain pieces of information do not need to be seen by certain people.
CCs are an incredibly useful tool for communication in emails. Being able to include additional people in the knowledge of a message can be an incredibly effective asset for staying informed on new tasks. However, it is important to understand when and where to use a CC and to consider the people you are including in the message. Doing so can help ensure the flow of information remains open and efficient.