The I-9 Form: Understanding What It Is and How to Fill It Out

The I-9 form is one of the most important documents for employers to have on file. It is an official form used by the United States Citizenship and Immigration Services (USCIS) to verify a potential employee’s identity and legal authorization to work in the United States. As an employer, it is important to understand what the I-9 form is and how to complete it properly.

What Is the I-9 Form?

The I-9 form is part of the Immigration and Naturalization Act, which requires employers to verify that their employees are legally able to work in the United States. The I-9 must be completed by both the employer and the employee, and it must be completed correctly in order for the employee to be hired.

The I-9 form must be completed no later than the first day of employment. The form documents the identity of the employee and his or her ability to legally work in the U.S. It is important for employers to keep all I-9 forms on file for at least three years, or for one year after the employee’s termination, whichever is longer.

How to Complete the I-9 Form

The form is broken down into three sections. The first section is for the employer to complete with information about the new employee, including name, address, Social Security number, and other identifying information.

The second section is for the employee to complete. The employee must bring original copies of documents to the employer that are used to verify his or her identity and authorization to work in the United States. This section of the form must be completed and signed by the employee on the first day of employment.

The third section is to be completed by the employer to verify the documents presented by the employee. The employer must make sure the documents provided match the information provided in the first section, and must verify the documents within three business days of the employee’s first day of work. Once documents are verified, the employer must sign and date the form to certify that the documents presented are authentic.

Conclusion

The I-9 form is an important document for employers to have on file for all new employees. It is important to understand what the I-9 form is and how to properly complete it. All employers should ensure that the I-9 form is filled out correctly, and should keep the forms on file for at least three years.